2023 END OF SEASON MEETING

Board Members:
Diana Ewin, Joan Rickard, Cathy Wade & Amy Wright


Updates from current board members:

Vice President (Diana Ewin)

  • How many members in 2023? 68 families registered

  • Need a new board member for 2024.  Preferably a New Vice President.  Current VP will move up to President.

Treasurer (Joan Rickard)

  • How much is left in the budget? $45,693 across 2 banks

  • Process of moving funds all to Mechanics Bank from Heritage.

  • Higher plumbing costs this year than last (pump replacement),

  • Off season monthly costs - $4,200

  • Dawn Hunter was the accountant who corrected all financials and tax documents over the years.

Facilities (Amy Wright)

  • We purchased a new pump and upgraded the inlet pipe connecting it. 

  • We also needed to replace the hot water heater. It is also now built on a platform so any flooding in the pump room will not affect the heater! 

  • The steps continued to be an issue a majority of the season. It is something that we need to watch in the coming season. 

  • We also were able to purchase new chairs and loungers. 

  • Service company continues to take great care of our pool!

Secretary (Cathy Wade)

  • We were able to have 5 private parties at the pool this year and it looked like many new families and friends enjoyed the festivities.  

  • We were able to secure 5 reliable lifeguards that were able to get many shifts with our members at the private parties. We will also post the lifeguards names and phone numbers on the bulletin board.

  • Starting next year we will print out the weekly work duties and post them on the bulletin board at the pool entrance

  • Next year we will reorganize the Sign-up Genius and only put enough to keep up with the  demand of members 

  • Job Duties: Thanks to everyone who stepped up and completed their work duty.  Next year we will add more spots on the Sign-Up Genius. 

Pool Resurfacing as of 11/9/2023

  • Updated estimate for resurfacing project? None

  • Mechanics Bank will not entertain a loan for us since we aren’t asking for enough.  They would also consider our loan a commercial loan since we are using the property as collateral which incurs up to $10,000 more in site inspection costs.  They also would want us to ask for a larger loan, at least$750,000.

  • Looking into SBA loans, loans through the Chamber of Commerce as well as the City of Walnut Creek.

  • If anyone has any connections to a large company or corporation that would be willing to donate, especially before year’s end, please reach out to any board member.

Meeting notes -  11.9.23

  • Members who attended : Otto Cardenas and wife (name??) Ken & Leslie Salonon , Diana O'rourke , Leanne and Bob Sosa , Jeff and Liz, Slusarz , Karen Majors and  Cindy Silva, Jodene Burklund 

  • 2023 Season 68 families registered 97 families in 2022.  Need to add a new VP and Diana move to president .  

  • Membership was significantly down from 2022 due to the assessment that was charged for 2023

  • Diana has reached out for private loans from city of Walnut Creek and the Chamber Commerce, no response as of yet.

  • Karen Majors offered to write a grant if needed and we can find some sort of funding in the non-profit sector 

  • Member brought up the idea to change pool into saltwater, does not seem feasible and would be very expensive 

  • What kind of fundraisers can we do to make more money and what would be the return on investment.  One member discussed crab feed .  Cathy to reach out to someone who runs the Elks Lodge and see how much are they profiting 

  • Members discussed a fundraising committee, several members did offer to be on the committee.  Several members discussed a rummage sale and profits would go to the pool for the resurfacing project .  

  • Operating expenses are close to $4,600 per month during the off season.  The other months during the season can be close to $9k per month . Several members would like to see the current bi-laws as well as the monthly accounting breakdown of expenses.  Look at seeing if we have a member that can run some financials on what we take and pay out plus the new membership ideas to fund the resurfacing project.

  • Amy is waiting on a new estimate from Burkett’s for the pool resurfacing, should be here by end of week

  • Otto suggested that it would be a good idea to have 48 members pay up front now and then 20 members pay 5 years up front, this will get us up to $105,000.00. We then discussed the unknowns of construction and how much more it might cost once we start the demo.  There can be a huge expense for repiping the pool . We will not know what that looks like till the pool is open.

  • The board explained how we had to use some of the assessment money collected for the resurfacing for operating expenses during the season 

  • Need to investigate some different ideas on SBA loans or grants and see if there is anyone that would like to do a private loan . 

  • Possibly a senior discount, for past members who have left and not able to afford  

  • Diana suggested any kind of corporate gift giving at the end of the year see if anyone is willing to donate at this time and their company match this 

  • Board and members agreed to do some more investigating on options and then have another meeting in early January.  All members agreed that they would like to see the pool reopen again in 2024 even if the project is not completed. 

  • Another member mentioned that we should close for one year to just fundraise, but we agreed that members would join another pool and most likely not return to the DVRA

  • We discussed the idea of Key Spot coming back but then decided that is not an option since KS is happy with their current situation at Walnut Knolls. We agreed that renting the pool out to other organizations is not a good idea. 

  • Diana to email Diana O’Rouke the by-laws (will also email to all current members in a separate email).