DVRA Officer General Duties
(duties include but is not limited to)

President

  • Organize meetings

  • Maintain website (Squarespace)

  • Update email list (Squarespace)

  • Maintain membership forms and other flyers (Drive)

  • Monitor all DVRA related emails and respond to membership enquiries (within 48 hours)

  • Send out member communications as needed

  • Handle ad hoc issues as needed

  • Pickup mail at PO Box in Alamo, distribute to board members as needed (ex. Bills and checks to Treasurer)

Vice President

  • Respond to all pool emergencies

  • Coordinate socials if we have any (opening day party, ice cream float, friday fun day, family fun day)

  • Membership: recruitment

  • Handle ad hoc issues as needed

  • Monitor all DVRA related emails and respond to membership enquiries (within 24 hours)

Secretary

  • Board meeting notes (take and upload to Google Drive)

  • Work Duty (assign, remind, and monitor)

  • Contact person for private parties

  • Recruit for and maintain lifeguard list - names, contact info, copy of certification

  • Monitor all DVRA related emails and respond to enquiries re: parties and work duties (within 24 hours)

  • Monitor pool supplies and notify organization guru as needed

  • Coordinate agreement with Keyspot or any outside entities wanting pool use

  • Maintain bulletin board/Post calendar

  • Handle ad hoc issues as needed

Treasurer 

  • Pay utilities - electric/gas, waste, phone, internet, water (most are autopay)

  • Pay other bills as needed (insurance, permit, plumbing, and other repairs, etc.)

  • Pay pool service invoices

  • Maintain bank records (Quickbooks instituted in 2020)

  • Submit tax forms

  • Property tax forms

  • Other assorted forms: SI 100, hazardous waste, etc.

  • Manage Venmo, Paypal  accounts

  • Purchasing

  • Reimbursements

  • Monitor all DVRA emails and respond to treasurer-related enquiries (with 24 hours)

  • Sign for loans and other financials

  • Sign for Insurance (April)

  • Handle ad hoc issues as needed

Facilities Coordinator

  • Coordinate overall pool function

  • Communicate with County

  • Communicate with pool service company

  • Manage preparation of pool for opening and closing

  • Coordinate pool improvements

  • Monitor all DVRA related emails and respond to facilities-related enquiries(within 24 hours)

  • Membership: distribute pool keys

  • Handle ad hoc issues as needed